File History in Willow360
Effective file management in Willow360 includes robust file history. This helps you maintain an organized record of all actions performed on a document, ensuring transparency and accountability.
File History
File history in Willow360 provides a detailed log of all activities related to a document. This includes uploads, modifications, approvals, comments, and more.
- Tracking Changes
- Automatic Logging: Every action performed on a file is automatically logged in its history. This includes uploads, conversions, approvals, stamps, and more.
- Detailed Entries: Each entry in the file history includes the date and time of the action, the user who performed it, and a description of the action.
- Viewing History: To view a file’s history, open the file in the File View. The history panel on the right side displays all logged actions in chronological order.
- Types of History Entries
- Uploaded: Indicates when and by whom the file was uploaded.
- Converted: Logs any format conversions, such as converting a document to PDF.
- Approved/Rejected: Records approvals or rejections, including comments from approvers.
- Stamped/Watermarked: Details any stamps or watermarks applied to the document.
- Comments: Logs any comments added to the file for collaboration and communication.
- Downloaded: Tracks when the file was downloaded and by whom.
- Deleted: Indicates if and when the file was deleted, along with the user who performed the deletion.
- Benefits of File History
- Transparency: Provides a clear record of all actions performed on a document, ensuring transparency and accountability.
- Audit Trail: Useful for auditing purposes, as it maintains a comprehensive log of document activities.
- Collaboration: Enhances collaboration by allowing team members to see the history of changes and comments.